Blog, Document-Management, Hosted PaperVision, Technology

Document Management Math (aka: How much is your paper costing you?)

How much is your paper costing you?

Here at RMMI we take a lot of pride in the services we provide to our customers and we’re constantly looking for new and innovative solutions for our clients’ document management needs. Around 2 years ago we introduced our managed hosting solutions for PaperVision Enterprise and PaperVision Capture – making the transition to digital much easier for our clients with limited or already overburdened IT departments. At the time we knew of a few client’s who desperately needed this service, but we had no idea just how popular our hosted solutions would become.

RMMI is now hosting over 110 million digitized documents for our clients, a number that becomes even more impressive when you start to do the math on storage requirements for that amount of paper. One hundred and ten million pages is equivalent to approximately 36,500 banker’s boxes or 3,150 4-drawer filing cabinets. The average floor space required for a 4-drawer filing cabinet (including working space and isles) is just over 7.5 sq. ft. – meaning you would need almost 24,000 sq. ft. of office space just to store those documents. With office lease rates in the Denver Metro area hitting a record high average of $28.38/ sq. ft. in Quarter 1 of 2019 (according to a report published by CBRE) storing those 110 million documents would cost over $680,000/yr. in lease rates alone!

Have you ever stopped to think about just how much your paper is costing you? Calculating the storage cost is simple math, but what about the improvements in efficiency? With RMMI and PaperVision your documents are indexed, searchable, and securely available from anywhere.  You can retrieve the specific document you need in seconds, without ever leaving your desk. (Can you imagine searching through those 12,600 filing drawers to find the one page you needed?)  How about the time spent searching for missing documents?  With digital document management, your files will never be ‘misplaced’ or ‘lost on someone’s desk’.   With hourly employment rates on the rise, saving even a few minutes on each ‘document pull’ can add up to thousands in savings over the course of the year.

How much money and time are you losing with your current document filing processes? Are you ready to ‘Make the Move to Digital’? RMMI’s industry leading experts are here to help! Contact one of our representatives today to find out more!

Blog, Document-Management, News, News Article, Professional-Services, RMMI Staff, Support, Technology

New Website and User Experience

As I’m sure you’ve already noticed, we have rolled out our newly redesigned website.  This project has been months in the making and includes some changes and enhancements that we’re pretty excited about.

  • The first major change is the way the client portal acts – the updated PaperVision Site is now the default user interface.  The updated GUI includes a lot of enhancements that we hope will improve your experience and make you even more efficient.  If you or your users need a little extra time to make this transition, the old interface is still available as an option and will remain so for the next few months.
  • We’ve also introduced a new Knowledge Base that includes many ‘how-to-guides’ on performing various tasks in PaperVision.  This library will continue to grow as we create new content and video guides – if you have any suggestions for guides you would like to see, please email us at support@rmm-i.com.
  • Our new Industry Specific Library contains links to many policies and laws that affect the retention of your documents.  We’ve also included case studies that highlight some of our past successes.  These are all great resources as you plan the next phase of your document management strategies.
  • Finally, we hope you take a minute to check our our new Meet Our Family page.  Here you’ll find up to date photos and bios of our management team.  Some of us here in the office don’t get the privilege of meeting you all face-to-face and we hope this page helps you to feel more connected to our entire support team.

From all of us here at RMMI – Thank you for the opportunity to continue to serve you!  We hope these changes to our website make it even more useful and relevant for you – if you have any suggestions on how we can continue to improve, please email us at support@rmm-i.com.